| Todoist | Trello | |
|---|---|---|
| Category | Time Tracking | Project Management |
| Best for | Individuals and small teams who need lightweight personal task tracking | Small teams, freelancers, and individuals who want a lightweight visual board without setup |
| Free plan | Yes (free for individuals) | Yes |
| Paid plans from | $5 per user / month (Pro) | $5 per user / month (Standard) |
| Platform | ||
| Deployment | Cloud | Cloud |
| Team size | Solo / Freelancer, Small team | Solo / Freelancer, Small team |
| Approach | Personal task lists with labels, filters, and natural-language dates | Kanban boards with cards and columns |
| Learning curve | Low | Low |
| AI features | Yes | Yes |
| Integrations | Slack, Google Workspace, Zapier | Slack, Google Workspace, Zapier |
| Strengths |
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Todoist vs Trello pricing
Todoist
- Beginner$0Free for individuals
- Pro$5 per user / month$60 billed yearly
- Business$8 per user / month$96 billed yearly, plus local tax
Prices in USD, checked October 2026. Prices exclude VAT and local taxes unless stated. See current Todoist pricing →
Trello
- Free$0
- Standard$5 per user / monthBilled annually, or $6 billed monthly
- Premium$10 per user / monthBilled annually, or $12.50 billed monthly
- Enterprise$17.50 per user / monthBilled annually ($210 per user per year)
Prices in USD, checked October 2026. Prices exclude VAT and local taxes unless stated. See current Trello pricing →
Strengths and trade-offs
Todoist
Where it stands out
Its natural language date input and excellent mobile apps make it attractive for people who want to capture tasks the moment they think of them.
Trade-off to know
It isn't built for complex, multi-person projects, and collaboration features are limited on the free plan.
Trello
Where it stands out
Its simplicity makes it attractive for people who want to start organizing work in minutes, with Power-Ups available when they need a bit more.
Trade-off to know
That same simplicity means advanced views like Timeline are reserved for the Premium plan, and it can start to feel limited once projects get more complex.
Which one fits your team?
Choose Todoist if…
- You want to capture tasks the moment you think of them, with natural language dates and strong mobile apps
- Your work is mostly personal or individual, not a shared project multiple people need to visualize together
Choose Trello if…
- You want a visual board that a small team can look at together to see what's in progress
- You're willing to trade Todoist's fast personal capture for Power-Ups that extend the board as needs grow
FAQ
What is the main difference between Todoist and Trello?
Todoist and Trello are both low-complexity, freemium tools aimed at individuals and small teams, but they organize work differently. Todoist is built around fast personal task capture with natural language dates, while Trello visualizes work as boards and cards - a better fit once more than one person needs to see the same plan.
Do Todoist and Trello have a free plan?
Yes, both offer a free plan. Todoist: free for individuals.
How much do Todoist and Trello cost?
Todoist's paid plans start at $5 per user / month (Pro), while Trello's start at $5 per user / month (Standard). Billing period, team size, and taxes affect the final price, so check each vendor's pricing page before deciding.
Who is each tool best suited for?
Todoist fits individuals and small teams who need lightweight personal task tracking. Trello fits small teams, freelancers, and individuals who want a lightweight visual board without setup.