A spreadsheet-database with relational records, forms, automations, and interfaces. Teams can start small and build up, which suits trackers for content, CRM, or operations.
- Free plan
- Yes (up to 5 editors)
- Paid plans from
- $20 per seat / month (Team)
If you want a flexible database you shape yourself
Docs and tables in one workspace, with buttons and automations. A fit when your apps need written context, such as specs or meeting notes, next to the data.
- Free plan
- Yes
- Paid plans from
- €12 per Doc Maker / month (Pro)
If you need custom apps with granular permissions
Customizable apps for projects, CRM, and workflows, with fine-grained control over who sees and edits what. It needs some admin setup, like Quickbase, but on a smaller scale.
- Free plan
- Yes (up to 5 users)
- Paid plans from
- $11.20 per user / month (Plus)
If your apps are mostly requests and approvals
No-code pipes for intake requests, approvals, and other repeatable processes. It's quicker to set up for a defined process than a full app platform.
- Free plan
- Yes (free, no credit card required)
- Paid plans from
- Custom pricing
If you'd rather adopt a ready-made work management tool
A familiar spreadsheet interface with Gantt views, automations, and dashboards, aimed at PMOs managing large, data-heavy programs.
- Free plan
- No
- Paid plans from
- €8 per member / month (Pro)
Visual boards that adapt to many kinds of work, with automations and integrations, so teams can configure a workflow instead of building an app.
- Free plan
- Yes (up to 2 seats)
- Paid plans from
- €9 per seat / month (Basic)
Compare Quickbase, Smartsheet, and Monday.com side by side →
At a glance
| Tool | Best for | Free plan | Paid plans from |
|---|---|---|---|
| Quickbase (current) | Operations teams and PMOs with unique processes that off-the-shelf PM tools don't fit | No | $35 per user / month (Team) |
| Airtable | Teams that want to build a custom tracker — content calendar, CRM, lightweight PM — around their own data | Yes (up to 5 editors) | $20 per seat / month (Team) |
| Coda | Teams that want to design their own lightweight PM system inside a doc-like workspace | Yes | €12 per Doc Maker / month (Pro) |
| Progress Podio | Organizations that want to build custom apps for projects and workflows with fine-grained access control | Yes (up to 5 users) | $11.20 per user / month (Plus) |
| Pipefy | Teams standardizing requests, approvals, and repeatable processes rather than running one-off projects | Yes (free, no credit card required) | Custom pricing |
| Smartsheet | PMOs managing large, data-heavy programs who want a spreadsheet-like feel | No | €8 per member / month (Pro) |
| Monday.com | Teams across sales, marketing, IT, and HR that want one visual system for different kinds of work | Yes (up to 2 seats) | €9 per seat / month (Basic) |
FAQ
What is the closest alternative to Quickbase?
Airtable and Podio are the closest, since both let you build your own apps around your data without code. Airtable leans toward databases and views, Podio toward apps with detailed permissions.
Why do teams look for Quickbase alternatives?
Quickbase needs real app-design effort before it pays off. Teams that want something faster to start often look at a ready-made work management tool (Smartsheet, monday.com) or a tool focused on one kind of process (Pipefy).
Is there a free alternative to Quickbase?
Airtable, Podio, Pipefy, monday.com, and Coda offer free plans, each with limits on users, records, or features. Quickbase and Smartsheet don't have free plans. Check each tool's pricing section for the current limits.